Interim Project Manager

Administration & Clerical jobs >> Management




The purpose of this role is to manage a significant change project in the North-East of Scotland that sets out to build and strengthen collaboration through greater integration and co-location with public sector partners, thus helping to drive public service reform by bringing together local public services.
The requirement is to deliver an efficient, modern estate that is flexible, fit for purpose and meets the future requirements of local policing in the North-East. Central to this will be the planning and management of an extensive programme of re-location and co-location activities that drive service improvements and efficiencies through new and innovative partnership working arrangements.
As part of end-to-end business projects, aligned to the Police Scotland Ten Year Strategy: Serving A Changing Scotland, the role will support a period of significant development and change by undertaking full project management activities across a range of multi-functional project workstreams comprising: Operational Requirements; Estates (estates planning, facilities management, workplace design, moves and logistics management, procurement, contract management, building services); ICT (planning, design, procurement, installation/integration); Financial Management; Partnership/Collaboration Development and Service Integration. The role will ensure that all workstream outputs are fully integrated and are delivered on time, within scope, and to budget ensuring that all benefits are realised. The role would best suit an experienced project manager with some Estates, Facilities Management, and/or Workplace Planning experience.

1. Work with senior colleagues to develop and deliver a significant change project that allows Police Scotland to integrate policing with local partners, maximising opportunities for collaborative working in embedded multi-agency settings.
2. Lead complex project(s), including set-up, management and delivery, ensuring that the project delivers to time, cost, agreed benefits and quality.
3. Project manage and support output delivery of multiple workstreams, including: Operational; Estates; ICT; People; Finance; Partnerships; Procurement.
4. Ensure that appropriate project governance structures are in place for development and delivery of the proposed programme of works.
5. Prepare and maintain an MS Project execution plan, and manage the activities of multiple partners, workstreams, professional teams, contractors and suppliers.
6. In conjunction with Estates colleagues:
• prepare and manage all activities for the design, procurement and delivery of estates, facilities and workplace design and services related to the project;
• support the prioritisation of estates investment decisions to strengthen collaboration that allows for greater integration, and;
• support implementation of any associated estates and workplace design solutions.
7. Develop options for integration and collaboration with local partners considering opportunities for adoption of new technologies as appropriate.
8. Oversee development of partnership arrangements with both Aberdeen and Aberdeenshire Councils.
9. Carry out options appraisals as required, and identify/map opportunities and scenarios for stronger, effective and more resilient partnership arrangements.
10. Analyse, evaluate and develop collaborative working arrangements in co-located environments, considering adjacencies, work styles, functionality, technology requirements, as well as fundamental considerations such as department size and maximum occupancy.
11. Make recommendations on the collaboration and integration of services and or/assets that can lead to better outcomes and best value.
12. Support preparation of work package tenders and contract documents as required.
13. Represent Police Scotland at joint working groups, planning, and executive forums as necessary.
14. Manage communication and engagement with all project stakeholders, developing and maintaining key relationships.
15. Work with associated project/change team(s) to ensure consistency of project delivery approach.
16. Provide direction for the project delivery team in scope of the role.
17. Build and sustain capacity and capability within the project team to ensure delivery of the project.
18. Build effective and trusted relationships with key stakeholders and project resources at all levels.
19. Provide line management responsibilities for people within your team.
20. Deliver agreed project outcomes and benefits.
21. Co-ordinate the project and its interdependencies, working closely with the project managers for the other projects within associated projects.
22. Identify, manage and resolve risks, track and manage costs and benefits, provide reports as required, and ensure all outputs meet project requirements.
23. Manage project related dependencies.
24. Manage the completion of business cases as required.
25. Identify resource requirements and undertake related activities.
26. Manage stakeholder communications and key messages for the project.
27. Manage project level resource to ensure project outputs are deliver to time, cost and quality.
28. Meet all standards and reporting requirements as per the approved framework standards set by the Portfolio Management Office (PMO) and governance are adhered to at all times.
29. Monitor project cost and financial requirements in relation to cost, affordability, scope and level of savings involved in the proposed programme of change.
The above accountabilities and responsibilities is illustrative, not exhaustive. Accordingly, there may be a requirement to undertake additional duties, consistent with the level and grading of the role as directed by management.

Proven experience as a Project Manager delivering complex, cross functional projects, preferably within an Estates, Facilities Management, or Workplace Planning environment.
Financial responsibility for a substantial budget.
Experienced in project end to end planning and delivery.
Ability to influence others at all levels.
External and Internal stakeholder management experience.
In-depth experience and demonstrable application of project delivery methodologies.
Experience of managing 'Virtual' teams cross function/cross business and geographies.
Strong knowledge of the IT/HR delivery lifecycles, associated methodologies and their practical application.
Excellent facilitation and presentation skills.
Excellent communication, stakeholder management skills.
Educated to HND level (or equivalent) with extended experience as a Project Manager delivering large, complex, cross functional projects.
Formal Project Management/PMO Qualifications e.g. PRINCE 2, OR, In the absence of formal qualifications, relevant working experience is required in order to support familiarisation and on the job training for the role.
Personable, pro-active, professional and able to demonstrate full commitment to exceptional customer care and service in all activities.
Lead Project activity which may comprise of staff from across the organisation.
Ability to communicate and interact at all levels of the organisation.
Ability to work closely with colleagues in other corporate support functions.
Handles difficult personnel situations directly, using appropriate discretion, HR advice, and respect for the individual.
Exemplary communication skills.

Excellent IT skills in Word, Excel, PowerPoint, and MS project.
Excellent written/oral communication skills for reports and presentations.
Excellent attention to detail.


This full time post is Temporary for 12 months and requires standard vetting.
The following managerial competencies will be used for the selection process:
1. Respect for Diversity
2. Effective Communication
3. Job Knowledge
4. Leadership
5. Personal Effectiveness
6. Service Delivery
7. Team Working
8. Management Ability
9. Partnership Working
  • 1
  • Negotiable
  • None
  • None
  • CV-119870
  • Temporary
  • 0

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