Administration & Clerical jobs >> Admin Assitant




Working for one of the world's leading Mechanical and Electrical / Facilities Management maintenance companies. Based in the UK they have a turnover of over £3.5 billion and employ a workforce in excess of 80,000 worldwide. With a presence in the FTSE 250.

I have 2 vacancies for this role, both working different shift patterns.

Shift Pattern 1: Weekends & Bank Holidays only working from 7 am - 7 pm

Shift Pattern 2: Weekends only from 8am - 2pm PLUS opportunity to work from 5pm - 9pm in the week if the succesful candidate desires additional hours.

Position Overview

The Scheduler will manage the overall activity of the national engineering teams and the jobs which have been passed to the NMN for delivery. The role is a new business unit being set up by our client to develop and deploy a technical mobile solution. This team will initially deliver services internally, delivering all mobile technical services for the current four business units.

Within the Service Delivery team will, using the latest scheduling software, manage the delivery of jobs allocated for delivery. The Scheduler will, using the systems and processes, ensure that the correct engineering resource is deployed to achieve first time fixes for customers. This will range from using internal national engineers to subcontractors as appropriate, with the aim of ensuring that the job is attended within the specified SLAs. Once attendance has been met the Scheduler will also manage the completion of the job as well as ensuring that all parts and materials are accounted for and all required documentation is completed.

Please note that this position will be contracted to work shifts with requirements to work into the evening and at weekends.

There are multiple positions available for this role.


To schedule all reactive and planned works to appropriate resource, paying attention to location, expertise and response targets.
To accurately record all job related information on the appropriate IT systems.
To ensure that the engineer days are optimised to drive maximum productivity from the team.
Ensure all jobs marked an incomplete by engineers are followed up and reallocated as appropriate.
Monitor engineer travel and activity and respond to issues as required.
Arrange third party attendance where required, raising appropriate Purchase Orders and Work. Requests and obtaining required completion information.
Ensure all jobs are completed within the required response times and costs.
Deal with communications in a professional and prompt manner.
Ensure non productive time is accounted for on system.
Escalate issues with specific jobs, clients or engineers promptly.
Ensure full audit trails are maintained and evidenced where required.

Health and Safety Responsibilities:

Follow Group and company policies and procedures, at all times.
Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery, or risk to health and safety, or the environment.
Use all work equipment and personal PPE properly and in accordance with training received.
Report any issues or training needs to your Line manager and /or via your divisional incident reporting system.

What we are looking for

Have experience working within a service delivery or contact centre.
Process strong IT skills and experience using an asset management system such as CAFM (MAXIMO, VIXEN, SICLOPS or similar.
Demonstrate a high level of communication skills with the ability to provide detailed information and advice in a clear and positive manner.
Have the ability to interact and communicate as appropriate with their audience, which will encompass colleagues, engineers, contract and performance managers and third party suppliers.
Work effectively under pressure within a busy and diverse environment.
Show a creative approach to analysing and solving problems using technology and reported information.
Adhere to process and compliance requirements.
Work well as part of a team.
Please note this position is dependent upon the successful candidate passing SC security clearance.

Additional information:

Contribution Pension once permanent
10.48 Per Hour

If this is of any interest to you please apply with your CV or call Ben on (phone number removed)
  • 1
  • Negotiable
  • None
  • None
  • CV-106421
  • Temporary
  • 0

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