Department Assistant

Other jobs >> General




Date posted 10/16/2019

Requisition Number: ******BR

Location: United States - Nevada - Reno

Area of Interest: Administrative

Position Type: Full Time


The Department Assistant is responsible for providing a wide range of administrative and office management services for a large department. The scope of responsibilities include processing, maintaining and routing departmental paperwork, maintaining the calendar, and assisting with meetings. In addition, redirecting calls, disseminating correspondence, scheduling meetings etc.


Analyzes and coordinates daily department activities to achieve established goals.

Maintains department calendar and ensure to meet deadlines.

Prepares meeting agenda, schedules department meetings and distributes minutes.

May assist in budget preparation and expense management activities.

Assists the department staff in scheduling conference calls and making travel arrangements.

Responds to work requests from department staffs in timely and accurate manner.

Assists the department staff in preparing and maintaining meeting materials, business presentations and other department files.

Provides general administrative and office management support.

Performs data collection, analysis and reporting to Manager for decision making purposes.

Drafts letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.

May assist with coordinating events within department or wider company.

Maintains positive working relationships with department staffs and customers.

Maintains all department information confidential and secure.

Adheres to company policies and regulations.

Performs other duties as requested by supervisor


Skills/Abilities and Knowledge

Ability to read, write, speak and understand English

Ability to maintain confidentiality of information

Ability to prioritize and organize effectively

Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner

Ability to type with speed and accuracy

Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.)

Ability to work independently

Ability to work while seated for prolonged periods of time

Knowledge of general office procedures


Proficient with CSG Systems Software (Customer Billing)

Experience with WFX (staff management software)

Experience with SCOPE (data Analytics software)

Share Point proficient

MS WORD - Advanced user

MS Excel - advanced User

MS Outlook - Advanced User

MS Access - Entry - intermediate user (query heavy)


High School Diploma or equivalent

Related Work Experience

3+ years of administrative/secretarial work experience


Office environment

The Spectrum brands (including Spectrum Networks, Spectrum Enterprise and Spectrum Reach) are powered and innovated by Charter Communications. Charter Communications reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local laws.

FCC Unit: 13541

Business Unit: Field Operations
  • 1
  • Negotiable
  • None
  • None
  • Re-207157
  • Permanent
  • 0

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