Department Assistant

Other jobs >> General

Negotiable

Permanent

Description

Date posted 10/16/2019



Requisition Number: ******BR



Location: United States - Nevada - Reno



Area of Interest: Administrative



Position Type: Full Time



JOB SUMMARY



The Department Assistant is responsible for providing a wide range of administrative and office management services for a large department. The scope of responsibilities include processing, maintaining and routing departmental paperwork, maintaining the calendar, and assisting with meetings. In addition, redirecting calls, disseminating correspondence, scheduling meetings etc.



MAJOR DUTIES AND RESPONSIBILITIES



Analyzes and coordinates daily department activities to achieve established goals.



Maintains department calendar and ensure to meet deadlines.



Prepares meeting agenda, schedules department meetings and distributes minutes.



May assist in budget preparation and expense management activities.



Assists the department staff in scheduling conference calls and making travel arrangements.



Responds to work requests from department staffs in timely and accurate manner.



Assists the department staff in preparing and maintaining meeting materials, business presentations and other department files.



Provides general administrative and office management support.



Performs data collection, analysis and reporting to Manager for decision making purposes.



Drafts letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.



May assist with coordinating events within department or wider company.



Maintains positive working relationships with department staffs and customers.



Maintains all department information confidential and secure.



Adheres to company policies and regulations.



Performs other duties as requested by supervisor



REQUIRED QUALIFICATIONS



Skills/Abilities and Knowledge



Ability to read, write, speak and understand English



Ability to maintain confidentiality of information



Ability to prioritize and organize effectively



Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner



Ability to type with speed and accuracy



Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc.)



Ability to work independently



Ability to work while seated for prolonged periods of time



Knowledge of general office procedures



PREFERRED QUALIFICATIONS



Proficient with CSG Systems Software (Customer Billing)



Experience with WFX (staff management software)



Experience with SCOPE (data Analytics software)



Share Point proficient



MS WORD - Advanced user



MS Excel - advanced User



MS Outlook - Advanced User



MS Access - Entry - intermediate user (query heavy)



Education



High School Diploma or equivalent



Related Work Experience



3+ years of administrative/secretarial work experience



WORKING CONDITIONS



Office environment



The Spectrum brands (including Spectrum Networks, Spectrum Enterprise and Spectrum Reach) are powered and innovated by Charter Communications. Charter Communications reaffirms its commitment to providing equal opportunities for employment and advancement to qualified employees and applicants. Individuals will be considered for positions for which they meet the minimum qualifications and are able to perform without regard to race, color, gender, age, religion, disability, national origin, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local laws.



FCC Unit: 13541



Business Unit: Field Operations
  • 1
  • Negotiable
  • None
  • None
  • Re-207157
  • Permanent
  • 0

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