Senior Benefits Specialist

Human Resources (HR) jobs >> Recruitment & Resourcing




Orion Group are looking for a Senior Benefits Specialist for our Multinational Medical Devices client based in Europe (UK, Germany, France or Prague) on a permanent basis.

Job Purpose
This role will initially be largely responsible for providing the day to day support of benefits & pension administration in partnership with local broker & provider partners. This individual will serve as point person for day to day benefits & pension administration for EMEA countries, as well as partner closely with payroll country leads to ensure accuracy of benefits deductions & pension contributions. They will work closely with pension providers to establish clear processes in support of pension administration (i.e. enrolling, ensuring contributions are correct, ensuring timely reporting/submission to country providers & ensuring billing/invoicing is accurate & reconciled in a timely fashion).

This position will be based in the UK, Germany, France or Prague.

Main Responsibilities of the role

Partner closely with payroll leads to ensure monthly payments to our vendors and carriers executed via payroll systems
Ensures timely execution of vendor payment processes (via Purchase Order process) and keeps detailed invoicing logs for each country
Partners with county broker (Aon) representatives to create & maintain new hire/onboarding employee benefit materials for each country
Oversees administration of benefit plan processes and provides resolution for administrative benefits issues (i.e. including but not limited: process new hire changes, enrolment/eligibility issues, pension calculations and entitlements)
Responsible for submitting required monthly (or relevant frequency) data to pension providers and ensuring appropriate reconciliation of employee contributions into pension plans
Interacts with employees and other vendors regarding administrative issues and acts as liaison between vendors, HR and Payroll
Assists with special projects relating to reengineering and streamlining administrative processes associated with benefit plan delivery
Provide ad-hoc benefit related data requests to support finance with accrual projections
Processes necessary paperwork associated with administration of plans
Provides direction and training to HR team members & employees as needed
Works with Manager to execute annual open enrolment countries (in countries where applicable)
Researching and analysing benefits plans, programs, and policies
Making recommendations based on data analyses
Monitoring government regulations, legislation, and benefits trends
Managing the enrolment, renewal, and distribution processes
Provide phone and e-mail support to managers and associates by answering, researching, and resolving internal customer calls and e-mails that come into central mailbox/service tracker
Support the strengthening of the benefits governance framework and the scaling of the benefit processes/programs across the region
Participate in preparing materials to senior management and other internal/external stakeholders
Support annual global processes on the global pension accounting and benefits budgeting
Optimize and mature the benefits management processes and tools
Develop and periodic update the benefit communication materials
Coordinate and monitor data feeds to vendors (works closely with broker, HRIS & payroll)
Manage processes to ensure quality control, validity, and accuracy of benefits census data
Assists in benefits and compensation inquiries including basic benefits troubleshooting, updating the wage scales, leave requests, paid time off inquiries, research, and troubleshooting, and life event and open enrolment support (where applicable)
Provides suggestions for training materials, user guides, and FAQs that can be used by associates and managers to accomplish common tasks
May provide special project work in support of overall Total Rewards & HR Operations team

Desired Experience and Background of the successful candidate

Bachelor's degree in business-related field; 5 years minimum of related experience and/or training; or equivalent combination of education and experience
Working knowledge of benefits for EMEA countries & relevant taxation & regulatory requirements
High level of personal accountability and a desire to own issues through final completion
Intellectual curiosity: Desire to find answers to questions with minimal to no intervention from manager
Ability to work independently and effectively plan and set priorities for self to accomplish required tasks
Ability to read, analyse, and interpret general business correspondence, instruction guides, and training materials
Performs duties independently with supervision from manager, operating from general directions and instructions
Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures
Strong Ethics and Discretion: Because compensation and benefits specialists deal with confidential information, they must be stewards of ethics and discrete when it comes to handling sensitive information
Analytically inclined: The HR compensation and benefits profession requires professionals with strong analytical capabilities, as they are required to analyse trends, surveys, and spreadsheets as to determine compensation and benefits strategies
Detail-oriented: Compensation and benefits strategies are highly technical in nature, and the work involves a considerable amount of research and the interpretation of data. Therefore, compensation and benefits managers must be detail-oriented as to understand how compensation fits into the overall objectives of the organization
Great communication: must be able to communicate effectively with employees and senior executives. They must also be comfortable presenting programs to employee groups
Relevant WorldatWork certifications, CEBS or other local/regional relevant certificate programs preferredOur role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment
  • 1
  • Negotiable
  • None
  • None
  • CV-101442
  • Permanent
  • 0

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